Administrative Assistant

Posted April 2, 2019

ProKids is seeking a part-time administrative assistant to serve on the Professional Development team.

To apply, please submit your resume and cover letter to ProKids via email by April 30, 2019.

Note that ProKids does not accept phone call inquiries.

TITLE: Administrative Assistant

PROGRAM: Professional Development Team

TEAM RESPONSIBILITY: Ensures appropriate training and certification for ProKids CASA volunteers and staff. Develops capacity within the child protection community to enhance and expand the skill level of child protection professionals in order to effectively serve children across the child protection system.

POSITION FOCUS: Provides administrative support to the Professional Development Team including data entry, requesting documents, filing, and scheduling.

EXPERIENCE REQUIRED: Ability to work a flexible schedule including occasional early mornings, evenings, and Saturdays. Attention to details. Excellent organizational skills, oral and written communication skills, and knowledge of database management and Microsoft Office. Excellent interpersonal skills and the ability to work collaboratively on internal and external teams.

PHYSICAL DEMANDS: Regularly required to sit and stand for prolonged periods; frequently required to talk or hear, often in large crowds or busy environments; regularly required to walk and reach with hands and arms; occasionally lift and/or move up to 10 pounds; ability to occasionally work irregular hours and nights and weekends as required for the operation of ProKids.

SUPERVISED BY: Professional Development Team Leader



1. Provides administrative support to the Professional Development Team.

2. Supports the recertification process for all CASA Volunteers including, but not limited to:

  • gathering and processing background check forms,
  • gathering and processing all necessary information,
  • maintaining database records and entry,
  • maintaining all paper and electronic files.

3. Supports all ProKids training including, but not limited to:

  • room setup,
  • securing, copying and ensuring materials and supplies are available and ready,
  • maintaining online training entry, registration and reminders,
  • maintaining database records and entry.

4. Responsible for gathering and submitting all reimbursement paperwork to funding sources including Ohio CASA.

5. Ensure the effective representation of ProKids to external organizations and individuals.

6. Communicates need for volunteers and provides assistance in designing and implementing volunteer training. Supervises, manages, supports, evaluates, and communicates on-going status of volunteers.

7. Assists with the setting and evaluation of all agency goals and objectives, including but not limited to:

  • Recommendation for program changes and improvements.
  • Providing raw data.
  • Communicating all financial needs and expenses.

8. Attend & provide assistance with all development activities and events.

9. Performs duties in accordance with ProKids objectives and in compliance with relevant standards and agency commitments.

10. Attends all staff meetings and establishes good teamwork with co-workers.

11. Other duties as assigned by Supervisor.